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Regulations of the Dispatched Agencies of
International Ecological Safety Cooperative Organization

For the purpose of strengthening the construction and management of the dispatched agencies of International Ecological Safety Collaborative Organization (IESCO), and better functioning of these agencies, “Regulations of the Dispatched Agencies of IESCO” (hereinafter referred to as “Regulations”) have been formulated. Regulations consist of general provisions, work responsibilities, agency establishment, personnel management, property management, internal working system, supervision and assessment, and annex, altogether 28 articles in 7 chapters.

Chapter 1   General Provisions

Article 1             For the purpose of strengthening the construction and management of dispatched agencies of IESCO (hereinafter referred to as “dispatched agencies”), better functioning of these dispatched agencies in business process, dissemination and promotion, reception and liaison , communication and other aspects and facilitating systemization, standardization and scientification of the work of dispatched agencies, the present regulations have been formulated.
Article 2      The dispatched agencies (New York Secretariat, Hong Kong Secretariat, Vancouver Secretariat, St. Petersburg Secretariat, Nairobi Office, Geneva Office, the Philippines Office and Cambodia Office) are agencies directly under IESCO and operate in the countries and regions they are dispatched to on behalf of IESCO.
Article 3      The dispatched agencies are directly administrated by IESCO President Office.
Article 4      The dispatched agencies carry out their work on the basis of IESCO’s principles, strictly obey the laws, regulations and rules of the countries they are dispatched to and establish a favorable image of IESCO and exert good international influence.

Chapter 2   Work Responsibilities

Article 5      Actively contacting and cooperating with governments, academic institutes, international organizations, social groups and enterprises of countries and regions they are dispatched to ; participating in conferences and activities relevant to IESCO’s regulations; functioning as “windows” and “bridges” to promote communication and cooperation.
Article 6      Carrying out research work, collecting widely and archiving the information of ecological safety in the countries and regions and provide information for IESCO decision-making and development.
Article 7      Carrying out propaganda programs and publicizing the ideas of IESCO to enhance its international status and influence.
Article 8      Assisting the headquarters of IESCO and coordinating the holding of conferences and relevant activities in the countries and regions they are dispatched to and fulfilling the tasks assigned by President and Director-General of IESCO. 

Chapter 3   Agency Establishment and Personnel Management

Article 9             The dispatched agencies’ executives (chief representatives) and the establishment, merging, authorization and, staffing of the agencies are assigned or decided by the Executive Chairman and the Director-General of IESCO.
Article 10           The appointment and dismissal of chief representatives, representatives and employees are proposed by the President Office, approved by the Executive Committee for approval and implemented by the department of personnel according to the prescribed procedures.
Article 11    Once transferred back, dispatched personnel no longer enjoy the wages and subsidies of dispatched personnel and the standard rank of treatment are applied for them.

Chapter 4   Property Management

Article 12    Dispatched agencies’ assets are owned by IESCO and managed and used with reference to the Beijing Secretariat asset management regulations.
Article 13    The funding of dispatched agencies is appropriated by IESCO. Adhering to the capabilities and the principle of prioritization with consideration of other needs, the efficient use of funds should be focused on and extravagance and waste should be avoided.
Article 14    Implementing "one person" approval systems for all expenditures. Outgoing leaders should receive the supervision and auditing of the department of finance to be audited before departure.
Article 15    Applications for special funding for renting, purchasing, maintenance, and receipt should be submitted to the President Office in advance and included in the financial budget. Provisional applications for funding should be approved by the Director-General and then submitted to the department of finance.
Article 16   The President Office reconciles the fixed assets of the dispatched agencies regularly by annual audit. The chief representative shall complete assets transfer formalities and be audited before demission.
Article 17   The dispatched agencies have no right to sign operational and economic contracts with other economic organizations or individuals without written authorization of the executive president and director-general.

Chapter 5   Internal Working Rules

Article 18   The Chief Representative assumes overall responsibility for the work of a dispatched agency. Other representatives should assist the Chief Representative.
Article 19   Implementing the system of personal responsibility to clarify work division and individual responsibility.
Article 20  Regular Reporting. Reporting in writing or other forms weekly and reporting to the President Office in written form semiannually. An overall year-end summery is essential. A working conference is held yearly in the form of video conference, telephone conference or with all staffs as appropriate.
Article 21  Establishing and improving rules  of office meeting, file management, confidential work, attendance, rewards and punishment and strictly enforce them so that the operation can be regulated scientifically.
Article 22   Home leave and furlough management should abide by related principles of IESCO. The Chief Representative shall be available 24 hours. Local statutory holidays are observed in principle. When  leaving the resident for over three days, it should be reported to the President Office.

Chapter 6   Supervision and Examination

Article 23   Rewarding and punishment of dispatched personnel are consistent with regulations of IESCO.
Article 24    Dispatched personnel who do not obey the arrangement and dispatching of IESCO will be dismissed or fired on the spot.
Article 25   Dispatched personnel must fulfill their duties, abide by principles and safeguard the image of IESCO. Seeking for private benefit is forbidden. Those who violate regulations and bring negative effects to IESCO will be treated with related regulations.
Article 26   The President Office is responsible for the annual plan and work of dispatched agencies according to the arrangement of the president, by which the targets of dispatched agencies are appraised.

Chapter 7   Bylaws

Article 27   The details of the application of this Regulation are explained by President Office.
Article 28   This Regulation shall be effective as of the date of issuance.

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